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2. WE'RE IN THIS TOGETHER! CONNECTING WITH THE COMMUNITY (What, When, Who, How)
4. Project Title*
6. Why is community engagement an important element of this project?*
8. Briefly describe your project in a few sentences.*
10. The turnaround time will greatly depend on the type of project and request. More time to plan is always better and in general a minimum of 4-6 weeks is needed to plan and start facilitating thoughtful engagement. Please provide a specific need-by date or a general date range (ex: Oct 1-Nov 1) below.*
12. Who are the key stakeholders you are looking to engage? (This is your target audience such as: specific residents [based on location, demographics, etc.], public-at-large, social service organizations, businesses, other groups.)*
14. What type of community engagement support are you interested in? (select all that apply)*

    1. Brainstorming (how to engage community, what to consider)
    2. Review/Co-develop Product (survey, presentation, focus group protocol, long-term engagement plan, etc.)
    3. Facilitation support (virtual or in person meeting)
    4. Community contacts (regional partners, neighborhood centers, HOAs, community leaders, etc.)
    5. Spanish support (verbal presentation, minor translation support)
    6. Other
16. Do you have an idea of a location(s) for an event?

    1. Online (Facebook Live, Zoom meeting, Google Meets, etc.)
    2. City Facility (City Hall, Library, Rec, etc.)
    3. External Partner Location (community center, school, business, etc.)
    4. Other
18. What are your project goals in tems of the scope of community engagement? (e.g., reach a broad audience, deep conversation with smaller group, etc.)*
20. What are the names and emails of other City team members to include in project planning?*
22. Who needs to approve the final plan(s)/product(s)?*
26. ADDITIONAL COMMUNICATIONS SUPPORT NEEDED?

    ($ = must have approved budget fund assigned)

    For additional communications support (digital, print, social media) we will need to bring in other Communications and Marketing team members. When determining communications needed for a community engagement effort please consider:

    • Budget
    • Audience (demographics, languages, technology access, etc.)
    • Sustainability (for print communications consider impact on environment in terms of type of product, quantity, etc.)
28. Digital Communications

    1. Web Support (News item, new webpage)
    2. Digital Poster(s)
    3. LED (Electronic Signs)
    4. Video
29. Print Communications

    1. Flyer
    2. Poster 11x17
    3. Poster 22x28
    4. Banner $
    5. Trifold $
    6. Rack Card $
    7. Billboard $
    8. Postcard / Mailer $
    9. Leader Ad $
    10. Times Ad $
31. Social Media

    1. Social Media Posts
    2. Facebook Event
    3. Paid Social Ad/Posts $
32. PR/Media

    1. Media Release
    2. Other
34. For paid campaigns, please supply budget amount and account number.
38. ANYTHING ELSE?
40. Please include any additional comments or content we may need to get started including project plan, data, content drafts, or other files below.
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47. 1. Receive an email copy of this form.
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